Conference Room Solution
Bring the camera, the laptop and the meeting endpoint together
Works with Tencent Meeting, Zoom and DingTalk
The problem in meeting rooms is never the software
It is the connectors - three generations of devices, three generations of ports
Four everyday meeting room problems
- Laptop ports change every year: HDMI, USB-C and wireless all in one room
- Large rooms: the camera sits farther from the host than an HDMI cable allows
- Remote participants see a stuttering picture, and the meeting loses its rhythm
- Multi-site meetings where picture and audio do not line up
Our approach
- Direct capture : the ZY-UCH501 is driver-free USB 3.0, recognised as a camera by the meeting app
- Long runs : ZY-CKH961 for 4K60 over 60 m of Cat5, or ZY-CH302 HDBaseT for 70 m
- KVM back-channel : move the room PC into a rack so the table stays clean and fan noise never reaches the microphone
- Multi-site linking : encoder and decoder pairs on a private network or over the internet
Signal Chain
Capture, extend, host, platform, remote site
HDMI / USB-C
USB 3.0 / single cable
rack or table
decoded
Retrofitting a single room usually only touches step 2: add a capture card or a pair of extenders and keep the software platform and endpoints you already run.
Four Typical Setups
Pick by site conditions — or send us your point list and distances
| Scenario | Recommended | Interface / Distance | Notes |
|---|---|---|---|
|
Small room, wireless casting
up to 10 people |
4K wireless presenter | HDMI / USB-C, 100 m | Wi-Fi casting, no cabling |
|
Medium room, up to 70 m
host in a rack |
ZY-CH302 HDBaseT extender | 4K HDMI, 70 m | Single cable with IR return |
|
Large room, 4K60 / 60 m
keyboard control needed |
ZY-CKH961 KVM extender | 4K60 HDMI plus KVM, 60 m | Single cable, keyboard back-channel |
|
Multi-site meetings
headquarters and branches |
ZY-EH1211 encoder plus ZY-DH901 decoder | HDMI / VGA / CVBS | RTSP / RTMP / UDP, deployed in pairs |
Recommended Products
Designed and manufactured in-house · OEM / ODM available · factory direct · 3-year warranty
ZY-UCH501 4K Capture Card
Driver-free USB 3.0: plug it in and the meeting app sees a camera. Nothing to install.
Direct to meeting appsZY-UCH801 USB-C Capture Card
For thin laptops that only have USB-C, also driver-free.
Modern laptopsZY-CKH961 4K60 KVM Extender
4K60 plus keyboard and mouse over 60 m of one cable, so the PC can leave the room.
Host in a rackZY-CH302 HDBaseT Extender
70 m over a single cable with IR return, so the remote still controls rack equipment.
70 m extension4K Wireless Presenter
Casting through walls up to 100 m from laptops and tablets, with no new cabling.
Cable-free retrofitZY-EH1211 Encoder
Pulls RTSP streams and records locally, for multi-site linking and meeting archives.
Multi-site linkingTypical Applications
Corporate meetings
Daily routines between HQ and branches
Government meetings
Across levels and regions
Global multi-site
Several time zones on one call
Training and roadshows
A live room streamed to an online audience
Boardrooms
Host in the rack, table kept clear
Remote interviews
Reliable picture and audio delivery
FAQ
Does it work with Tencent Meeting and Zoom?
Yes. The capture card presents the camera to the computer as a standard USB camera, so you simply pick it in the meeting app. The ZY-UCH501 needs no driver at all.
How do I connect a USB-C only laptop?
Use the ZY-UCH801 USB-C capture card , or cast over Wi-Fi with the wireless presenter. Neither requires a driver.
Can the room PC live outside the room?
Yes. A KVM extender moves the PC into a rack and leaves only a receiver and keyboard on the table. The room looks cleaner and the microphone stops picking up fan noise.
How do you keep multi-site meetings in sync?
Use the same encoder model and the same bitrate settings at every site, on the same class of link (private network preferred). Keep audio on the meeting system's own audio channel rather than tying it to the video.
Technical reading for this scenario
The background you need before specifying hardware for conference rooms.
What Is EDID? Why a Different Monitor Kills the Picture
How a sink tells the source what it supports, and why swapped displays cause blank screens
Twisted Pair Cable Basics for AV Installers
Category ratings, shielding and termination rules that decide whether a link is stable
Hardware vs Software Encoding: Which Fits Your Workflow
Latency, stability and total cost compared for fixed installations and live production
What Is HDCP? Why Protected Content Goes Black
The content-protection handshake, where it breaks in a distribution chain, and legal boundaries
Black Screen, No Signal, Flicker: EDID and HDCP Checklist
Black screen, drop-out and protected content: the checks that resolve them, in order.
KVM Extension: Fibre, HDBaseT or IP?
Reach, USB HID behaviour and the failure modes that show up on site, side by side
Product lines used here
Hardware ranges typically specified for conference rooms.
HDBaseT Extenders
Single-cable HDMI, control and power over twisted pair
Network Extenders
Point-to-point and distributed AV over Cat5e/6/7
Video Capture Cards
USB and PCIe capture for production and teaching
Tell us the room size and your meeting platform for a design and quote
30-day free trial | 24/7 technical support | 3-year warranty
Get a quote 400-056-8185